Australian High Commission
New Delhi
India, Bhutan

Vacancy: Personnel Officer

                                                                                             Vacancy: Personnel Officer

Office Circular No 08/18

The Australian High Commission, New Delhi, is seeking applications from suitably qualified candidates for the position of Personnel Officer.

Applicants are advised to read the Position Description prior to addressing the selection criteria. Applicants must address each of the selection criteria. Applications that do not specifically address the selection criteria will not be considered.

Subject to the successful completion of up to a six month probationary period, satisfactory medical check and background verification, the successful applicant will be offered a two-year contract of employment, inclusive of the probation period. The contract may be extended subject to agreement between the employer and employee.

The commencing salary will be determined based on the qualifications and experience of the selected candidate. The package will include annual leave, limited medical reimbursements, Diwali bonus, provident fund provisions and gratuity provisions when service length is sufficient. The starting salary will be 45, 900 per month. AHC staff work a 5-day week.

The Australian High Commission (AHC) is an equal opportunity employer and is committed to workplace diversity - a core element of AHC policy and programs. Clear objectives, mutual respect, good communication and team work are characteristics of workplace diversity in action.

HOW TO APPLY

Applicants must submit to the HR Manager by Friday, 23 March 2018 the following documents in Microsoft Word format with subject header ‘Application for Personnel Officer’ to AHCJOBS.NDLI@dfat.gov.au

(1) A typed statement (12pt font) addressing each of the selection criteria (no longer than 3 pages).

(2) A curriculum vitae detailing your contact details, work experience, academic qualifications and the names and contact details of two professional referees.

Applications not meeting these criteria will not be considered. No late applications will be accepted and only short listed candidates will be contacted.

Agency

Department of Foreign Affairs and Trade

Position number

ND85

Title

Personnel Officer

Classification

LE3

Section

Human Resources

Reports to (title)

Human Resources Manager

 

 

 

 

 

 

 

About the Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

The role supports the Human Resources (HR) Manager in the provision of HR administration and support to the High Commission’s approx. 274 locally based (LES) and 50 Australia-based (A-based) employees and their families. This role also provides HR support to Mumbai Consulate General and Chennai Consulate General A-Based and LES.

About the Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

The role supports the Human Resources (HR) Manager in the provision of HR administration and support to the High Commission’s approx. 274 locally based (LES) and 50 Australia-based (A-based) employees and their families. This role also provides HR support to Mumbai Consulate General and Chennai Consulate General A-Based and LES.

The key responsibilities of the position include, but are not limited to:

  • HR Data Management: Updating and maintaining the High Commission’s HR Management Information Systems (HRMIS) in relevant systems/databases, both local and global (PeopleSoft).
  • Contract management: Record and monitor non-ongoing or temporary employee contract renewals and prepare new/revised employment contract, when applicable, after receiving due approvals.
  • Recruitment Checks: Coordinate documentation, background verifications and pre-employment check-ups of candidates prior to commencement.
  • Leave Management: Manage leave entitlements and map the supervisors upon joining and as and when there are changes.
  • Attendance Management: Upload attendance at regular periodicity and run monthly attendance reconciliation reports and other reports as and when required.
  • HR Hub Mailbox Representative: Respond to routine HR queries received in the mailbox.
  • Provide information for reports using agreed formats in response to queries and other emails.

Qualifications/Experience

  • Prior experience in HR and demonstrated ability to understand and correctly interpret and apply Indian labour laws, and other policy and guidelines.
  • Well versed in English and Hindi language skills.
  • A degree or qualifications in HR is desirable.
  • Demonstrated ability to use Microsoft Office suite of programs including ability to work with HR software systems efficiently.

Selection Criteria

  1. Ability to effectively understand and apply policy and procedures in accordance with the Human resources regulations and guidelines.
  2. Ability to organise workloads, set priorities and to meet deadlines.
  3. Ability to work and contribute effectively as a member of a team and in a client service environment and well developed interpersonal skills.
  4. Proficiency with information technology and a demonstrated ability to use modern HR software systems.