Office Circular No 43/15
Vacancy: Personal Assistant to the Deputy High Commissioner
The Australian High Commission, New Delhi, is seeking applications for the position of Personal Assistant to Deputy High Commissioner at the Australian High Commission, New Delhi. The applicant must hold or be able to maintain in a short timeframe an Australian Government Security Clearance.
The Australian High Commission is an equal opportunity employer and is committed to workplace diversity. This is a core element of the Australian High Commissions (AHC), New Delhi’s personnel policies and programs. Clear objectives, mutual respect, good communication and team work are the characteristics of workplace diversity in action.
Applicants are advised to read the Position Description below prior to addressing the selection criteria. Applicants must address each of the selection criteria. Applications that do not specifically address the selection criteria will not be considered. Further information on selection criteria is available on our website http://www.india.highcommission.gov.au
Subject to the successful completion of up to a six month probationary period, satisfactory medical check and background verification, the successful applicant will be offered a two-year contract of employment, inclusive of the probation period. The contract may be extended subject to agreement between the employer and employee.
The commencing salary will be determined based on the qualifications and experience of the selected candidate. The package will include annual leave, limited medical reimbursements, Diwali bonus, provident fund provisions and gratuity provisions when service length is sufficient. The position encompasses a starting salary of Rs44, 080 per month. A further allowance of Rs130, 000 per month will be payable to the successful applicant.
HOW TO APPLY
Applicants must submit by close of business Wednesday, 2 December 2015 the following documents in Microsoft Word format with subject header ‘Application for Personal Assistant to Deputy High Commissioner’ to [email protected]
(1) A font size 12 typed statement addressing each of the selection criteria (no longer than 3 pages).
(2) A curriculum vitae detailing your contact details, work experience, academic qualifications and the names and contact details of two referees.
Applications not meeting these criteria will not be considered. No late applications will be accepted and only short listed candidates will be contacted.
| Agency | DFAT |
| Position number | ND23 |
| Title | Personal Assistant to Deputy High Commissioner |
| Classification | LE3 |
| Section |
DFAT Section |
| Reports to (title) | Deputy High Commissioner |
About the Department of Foreign Affairs and Trade (DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the Position
The role of the Personal Assistant to Deputy High Commissioner is to provide full range of secretarial and administrative support to the Deputy Head of Mission, including managing the Deputy High Commissioner’s Office.
The key responsibilities of the position include, but are not limited to:
a) Draft correspondence on behalf of the Deputy High Commissioner, including responses to ministerial representations and High Commissioner representations.
b) Arrange meetings for the Deputy High Commissioner.
c) Manage the DHOM’s electronic diary.
d) Organize travel/visas/accommodation and travel programs for the Deputy High Commissioner and other officers, as required.
e) Manage events, including representational functions liaising closely with Deputy High Commissioner’s domestic staff.
f) Manage day-to-day filing and record keeping for the Deputy High Commissioner, including use of EDRMS.
g) Provide administrative assistance to Political and Economic Sections as required, particularly in support of official visits and public affairs activities, including preparation of programs. Provide back-up for the Visits and Government Relations Manager and for the High Commissioner’s Executive Assistant.
h) Provide extensive liaison between Deputy High Commissioner, High Commissioner and senior officers in the Mission, and Consuls-General in India and coordinate the preparation of briefing material for meetings, reports, speech notes and travel.
i) Other duties as directed.
Qualifications/Experience
a) Education: Completion of a graduate level degree is desired.
b) Extensive experience as Executive/Personal Assistant to a senior manager or similar employment experience.
c) Superior office management and organizational skills, including hospitality supervision and support skills.
d) Excellent oral and written communication skills, highly developed liaison and interpersonal skills.
e) Competent IT skills: good working knowledge of applicable software applications such as Outlook, Microsoft Word and Excel.
f) Willingness to advice of a security clearance or undergo a process and capacity to provide proof of Australian citizenship.
Selection Criteria
1. Experience as Executive/Personal Assistant to a senior manager or similar employment experience.
2. Superior office management and organisational skills, including hospitality supervision and support skills.
3. Excellent oral and written communication skills, highly developed liaison and interpersonal skills.
4. Competent IT skills: good working knowledge of applicable software applications such as Outlook, Microsoft Word and Excel.
5. A working style that is team oriented and flexible and the ability to handle pressure; and
6. Willingness to advise of a security clearance or undergo a process and capacity to provide proof of Australian citizenship.